Privacy Policy of ISOCARP Institute | Job Applicants

Please also refer to the general Privacy Policy, as well as the Privacy Policy for Workshop & Training Participants / Expert Roster.

1: Introduction: ISOCARP Institute respects your privacy.

We will handle your personal data in a careful, secure and confidential manner. This privacy statement explains how we do this. This privacy statement applies to job applicants.


2: What personal data do we collect?

If you apply for a position at ISOCARP, we collect the following data from you:

  • name
  • email and postal address
  • telephone number(s)
  • curriculum vitae
  • referrals
  • job preferences

Please note that it is your responsibility to obtain consent from references before providing their personal information to us.


3: Why do we collect personal data?

We process your personal data only as far as necessary for the recruitment process and in connection with any subsequent employment, unless otherwise indicated. We will not use your personal data for any other purposes, unless the further processing of the personal data is compatible with the purposes for which this data was originally processed.


4: Legal grounds for processing


We process the data you share with us in the recruitment process on the basis of ‘an agreement’.

Legitimate interests

We could use the data you share for our legitimate interests, such as HR-analytics. If we do so, we will anonymise the information, if possible. We will not process your personal data when your interest in not having the data processed carries more weight.

You are entitled to object to the processing of your personal data as specified above. Please contact us if you wish to object.


In some cases, we will ask you for permission before we process your data. You are entitled to withdraw your permission at all times. In that case we will stop processing your personal data.


5: Security of personal data

We will ensure the personal data we have received from you is secured, in line with applicable legal requirements and guidelines.


6: Retention period of personal data

We will not store your personal data longer than is necessary for the purpose of data processing.

If the recruitment process leads to an employment relationship with us, the data you shared with us will become part of your personnel file. It will be stored as long as you are employed by us and 7 years thereafter, unless the law prescribes a longer retention period.

If your application is unsuccessful, we will store the information for a maximum of 4 weeks after the conclusion of the application process. If you would like us to keep the information on file, we will store the data for 1 year.


7: Where is your personal data processed?

We will process your personal data in the European Union/EEA. Your personal data could be processed in or passed on to countries outside the European Union/EEA, but only if there are appropriate safeguards in place to secure your personal data.


8: Who has access to your data?

Within ISOCARP your information can be shared with select employees, such as your potential future manager and employees of the HR department.

We will not supply your personal data to third parties, except to the parties specified below or if you have given permission for this.

We work with the following external parties who have access to your personal data:

  • Salesforce/Hubspot, CRM software
  • Wizzbit, our IT-provider
  • Microsoft SharePoint

We have concluded processing agreements with parties who process your personal data. This serves to protect your personal data.

We reserve the right to share your personal data with third parties if there is a legal obligation to do so, or when this is required to represent your interests or those of us or third parties.


9: Change to our Policy

This privacy statement could be amended.


10: How can you exercise your rights?

You have a number of rights under privacy legislation (this includes the General Data Protection Regulation (GDPR). These rights are specified in article 12 – 23 of the GDPR and in related legislation. In any case, you have the following rights with regard to your personal data:

  • The right to request access to your personal data
  • The right to request the correction of your personal data if it is not correct (rectification)
  • The right to request removal of your personal data
  • The right to request the restriction of your personal data
  • If we process your personal data based on our legitimate interests: the right to object to the (further) processing of your personal data (resistance)
  • If we process your personal data based on your permission and the data is processed in a fully automatic manner: the right to request the transfer of your personal data (data portability)

If you wish to exercise one or more of the rights specified above, you can contact us via Mr Gall,


11: Objection and the right to complain

We have processed certain personal data about you based on our legitimate interests. On the basis of the latter, you have the right to object to the processing of your personal data at all times. In this case, we will cease the data processing, unless there are compelling and legitimate grounds as a result of which our interest in the processing of your data overrides your interest in having us cease the processing operations.

Do you disagree with a decision made by us, for example the decision not to remove your personal data? Then you will be able to use one or more of the following options:

  • You can contact us: in this case, we will try to find a solution together with you.
  • You can submit a complaint: you have the right to submit a complaint to the Data Protection Authority.
  • You can request for mediation: you can ask the Data Protection Authority to mediate.
  • You can litigate: you have the right bring an action before a competent court in order to settle the dispute.


12: Contact

The responsibility for the processing of personal data lies with:

Stichting ISOCARP Institute, Centre of Urban Excellence
Laan van Meerdervoort 70, 3.14